Todoist Alternatives: 11 Task Apps for Different Planning Styles

TickTick is the closest like-for-like swap if you want a personal task app with more built in. Its homepage lists six calendar views, voice capture, constant and repeat reminders, natural language dates, filters, shared lists, habit and focus statistics and 40+ themes, with sync across phone, computer, tablet and watch.

Its pricing page listed a Free tier (9 lists, 99 tasks per list) and Premium at US$49.99 per year when we re-checked it on 17 October 2026. Our separate TickTick vs Todoist comparison goes through the limits in detail.

Best for: People who want tasks, calendar and habits in one app.
Worth checking: Free-tier caps on lists and tasks per list.

Microsoft describes To Do as a to-do list app with smart features. Its page lists My Day, which offers personalized suggestions to build a daily or weekly list, shared lists for friends, family and colleagues, due dates and reminders, and integration with Outlook tasks.

The page says you can use it for free and sync lists across the web, iOS, Android and Windows. That makes it a low-friction pick if your work already runs through Outlook.

Best for: Outlook and Microsoft 365 users who want a simple daily planner.
Worth checking: The page highlights simplicity, so check whether you need project views or filters like Todoist offers.

Google describes Tasks as a way to capture, organize and track your to-dos right in the Google apps you use daily. The product page shows a simple task list with details and subtasks next to a project view.

It lives alongside Gmail and Calendar, which is the reason to use it: tasks sit where your email and schedule already are. If you share that calendar with family or coworkers, read our guide on sharing a Google Calendar without exposing private events first, and note that Google deletes inactive accounts if the account behind your tasks is an old one.

Best for: Google Workspace and Gmail users who want a minimal list.
Worth checking: It is intentionally simple, so check that it covers recurring tasks and filters if you rely on them.

Things is a personal task manager from Cultured Code for Apple devices. The site lists apps for Mac, iPhone and Watch, iPad and Vision Pro (a platform with its own young app scene – see Apple Vision Pro apps), and says Things has won the Apple Design Award twice.

It is built to help you plan your day, manage projects and make progress toward goals. The site links to each app with a price shown in your currency, so we do not quote prices here. It is a good fit if you live in the Apple ecosystem and care about design.

Best for: Apple users who want a polished personal task manager.
Worth checking: It is Apple-only according to the site, so it will not work for people on Windows or Android.

Any.do says it helps you manage personal tasks, family projects and team work in one place, and that it is trusted by more than 40 million people. The homepage says free forever with no credit card required, and highlights collaborative boards, task assignment, automation and integrations with tools such as Slack, Zapier and Gmail.

The testimonials on the page are the vendor’s own selection, so read independent reviews too. It sits between a personal list and a light team tool, and its automations overlap with the automation tools we review separately.

Best for: Families and small teams that want a shared list with automations.
Worth checking: Compare the free tier with paid tiers before you commit.

Trello is a board-based tool. Its homepage describes boards for any workflow, an Inbox that captures details from email and Slack, plugins, templates and integrations. If your Todoist use has grown into project boards, Trello is the visual alternative.

We also cover this category in our Trello alternatives guide. The homepage mentions AI features for Premium and Enterprise, so check which plan has the features you want; the email capture trick pairs well with the AI email automation tools if your inbox is where tasks arrive.

Best for: People who think in columns and cards rather than lists.
Worth checking: It is less of a quick personal checklist and more of a board tool.

Asana positions itself as work management software for teams and AI agents. Its homepage talks about connecting tasks, projects, goals and dependencies, and says 85% of Fortune 100 companies choose it, which is a vendor claim.

It is a heavy tool if all you need is a personal checklist. It makes sense when your Todoist projects have become team workflows with owners and dependencies. If your team’s real problem is shifts rather than projects, look at employee scheduling software instead.

Best for: Teams that need goals, dependencies and reporting.
Worth checking: Expect a steeper learning curve than a personal task app.

OmniFocus is described as powerful task management software for busy professionals. The page says you purchase or subscribe once for access on Mac, iPhone, iPad, Apple Watch and Apple Vision Pro, and that PC and Android users can use OmniFocus for the Web. It includes a free 14-day trial.

It stresses quick capture with a keyboard shortcut to your Inbox and a system that acts as a second brain. It is built for people who want deep control over how tasks are organized.

Best for: Power users in the Apple ecosystem who want a detailed system.
Worth checking: Check purchase and subscription options on the official site.

Remember The Milk keeps its pitch short: get to-dos out of your head, get reminded anywhere, share lists and give tasks to others, and stay in sync on all your devices. The page shows plain-language entry such as Pick up the milk tomorrow.

It is a reminder-first tool. If Todoist’s reminders and sharing are what you use most, it deserves a look, but compare its plans on the official site. And if your reminders are really about building routines, our habit tracker apps guide covers that niche directly.

Best for: People who want reminders and simple sharing.
Worth checking: The homepage is light on feature detail, so read the plan page.

Notion is a workspace for notes, wikis and projects, and it can hold task databases too. Its current homepage focuses on agents that capture knowledge, answer questions and route tasks, which is a vendor description of its AI features.

It is a bigger change than swapping one task app for another, because you also adopt a workspace tool. See our Notion alternatives if you decide it is too much, and our guide to AI tools for small business if the agent features are what drew you in.

Best for: People who want tasks, notes and docs in one place.
Worth checking: It is a workspace first, so expect to design your own task system.

Vikunja is open-source task management with lists, Kanban, Gantt and table views. The site says you can self-host it under the AGPLv3 license or use Vikunja Cloud, and that it is made and hosted in the EU. It also says you can import tasks from Todoist, Trello or Microsoft To-Do.

It is the pick if owning your data matters. Self-hosting means you handle installs, updates and backups, so our incremental vs differential backup explainer is a useful companion, and our piece on privacy questions in vendor risk management helps if you are weighing cloud against self-hosted. The cloud version is a paid hosted option according to the site.

Best for: People who want an open-source tool they can self-host.
Worth checking: Self-hosting needs technical comfort and upkeep.